Users are responsible for all materials checked out on their account. All notices will be sent to your CWU email account.
- CWU Undergraduates
- CWU Graduates
- CWU Faculty
- CWU Staff
- Alumni Association Members
- Community Borrowers
- CWU Staff & Faculty Family Members
- Summit Visiting Patrons “Away from the Library”
Faculty may assign their teaching or research assistant to check out library books on their behalf. Persons with disabilities may also assign a designee to check out library books on their behalf. By authorizing a designated proxy to check out materials, you acknowledge that you are responsible for all materials borrowed on your account.
To authorize a proxy borrower on your account, contact email@example.com (email must originate from your CWU email address). Please include:
- Your full name and CWU ID number
- Your proxy’s full name and CWU ID number
- The dates the authorization will be in effect
CWU Libraries will contact you and your proxy once we have updated your account.
Authorized proxy borrowers must present their CWU Connection Card to check out items. You will receive an email notification when items are checked out on your behalf.
If there is any change in a proxy borrower’s status, please contact firstname.lastname@example.org.
Summit visiting patrons “away from the library” for CWU users
CWU students, faculty, and staff may borrow materials at any Orbis Cascade Alliance member library as a Summit Visiting Patron. Simply visit that library in person with your CWU Connection Card to register for an "away from the library" account.
Fines & Fees
Overdue fines & billing
CWU students, staff, alumni association members, community borrowers, and Orbis Cascade Alliance guests are subject to fines for overdue materials. CWU faculty are not subject to overdue fines.
Failure to receive notices does not exempt borrowers from responsibility for charges.
|Material type||Overdue fine||Maximum fine||Billed for replacement||Billed amount|
|CWU books||$1 per day||$15||28 days past due||Replacement cost, $7.00 processing fee, and $15.00 maximum fine|
|Course reserves||$1 per hour||$12||24 hours past due||Replacement cost, $7.00 processing fee, and $12.00 maximum fine|
|Des Moines & Lynnwood Center periodicals||$1 per hour||$12||24 hours past due||Replacement cost, $7.00 processing fee, and $12.00 maximum fine|
|Summit and interlibrary loan material||$1 per day||$15||28 days past due||$75.00 replacement fee and $15.00 maximum fine|
|Short loan laptops||$1 per hour||$12||24 hours past due||$1,500 replacement cost, $50.00 processing fee, and $12.00 maximum overdue fine|
|Long loan laptops||$10 per day||$30||3 days past due||$1,500 replacement cost, $50.00 processing fee, and $30.00 maximum overdue fine|
|Media and equipment, 7 day loans||$1 per day||$7||15 days past due||Replacement cost, $5 processing fee, and $7 maximum fine|
|Media and equipment, 4 hour loans||$1 per hour||$12||24 hours past due||Replacement cost, $7.00 processing fee, and $12.00 maximum fine|
All financial transactions take place at CWU Cashiers, 101 Bouillon Hall. University records may be held until such charges are cleared. CWU Cashiers can be reached at 509-963-2224 and email@example.com.
Items that are billed for replacement will be automatically charged to the borrower's account. The lost item replacement charge for borrowed items returned within 6 months of the "marked as lost" date will be automatically credited back to the borrower. Item processing fees and overdue fines will still apply. The lost item replacement charge for items returned more than 6 months beyond the "marked as lost" date will not be credited.
In lieu of the replacement cost for CWU Libraries books and media, users may choose to purchase a replacement copy. Replacement copies must be the same edition and in new or like new condition. New condition is a brand-new copy with cover intact. Like new items may have minor cosmetic defects on the cover, spine, or pages. The item must be complete, with no pages missing; and unmarked, with no highlighting or notes written in margins. Libraries staff will review the replacement copy before the replacement cost is removed and users remain responsible for overdue fines and processing charges.
Replacement copies for material borrowed from other libraries, via Summit or interlibrary loan, may only be accepted with pre-approval of the lending library. Please contact firstname.lastname@example.org before purchasing replacement copies for this material.
Direct replacement of lost or damaged equipment is not accepted.
Items requested by another user may not be renewed. Login to your borrower account to renew eligible material.
If you wish to return books and media by mail, our mailing address is: Brooks Library (mail stop 7548), 400 E University Way, Ellensburg, WA 98926-7548. To request pre-paid return postage please email us at email@example.com.
Laptops and other equipment must be returned to the library service desk it was checked out from.
Contact us at 509-963-3682 or firstname.lastname@example.org for any additional questions or accommodations.
CWU books and media may be requested from any CWU Libraries location for delivery and pickup to any CWU Libraries location.
The libraries will also scan and deliver articles and book chapters from our collections and deliver them to your email within 24 hours. Find material and place requests through OneSearch. Due to copyright and administrative restrictions, we can only offer scanning of reasonable and limited portions of works.
Interlibrary Loan & Summit
Books, media, and articles not available at CWU Libraries may be requested through interlibrary loan. Find material and place requests through OneSearch, library databases, WorldCat, or by filling out the interlibrary loan request form.
Summit is the resource sharing service of the Orbis Cascade Alliance which provides access to print materials and media from academic libraries throughout Washington, Oregon, and Idaho. Interlibrary loan requests available via Summit are delivered via courier within 3-5 business days.
Recommend a purchase
CWU students, faculty and staff may recommend titles for the libraries to add to our collection. (Please be aware that purchases of physical materials may take up to 3 months. Purchases of electronic materials are typically processed more quickly, though may be more difficult to acquire.)
Faculty may request to have course materials held at our service desk for short-term checkout. Complete the online form below or visit the library in person to request physical reserves for your course.
The libraries will also scan and deliver articles and book chapters from our collection for faculty to place on Canvas. Find material and place requests through OneSearch. Due to copyright and administrative restrictions we can only offer scanning of reasonable and limited portions of works.
If your students will need electronic access to an entire physical book owned by CWU Libraries, please contact email@example.com with your course and book information, and we will look into your options. To be eligible for this service the material must be owned by CWU Libraries, the physical copy will not be available for checkout while the digital copy is accessible, and only one student may access the digital copy at a time.
If you would like to place an item on reserve that is not in your collection or the libraries’ collection, you may submit a Recommend a Purchase form. (Please be aware that purchases of physical materials may take up to 3 months. Purchases of electronic materials are typically processed more quickly, though may be more difficult to acquire.)
Find material on reserve for your course by searching OneSearch.
Student laptops are available at the libraries for 4-hour checkout or 7-day checkout. Users are responsible for all costs associated with the loss, theft, or damage to the laptop and accessories. Please do not leave laptops unattended or loan them to another person. All personal information and files will be deleted from laptops upon shutdown or loss of power. Please save important work to an external drive or cloud service.
Students looking for long-term laptop checkouts should submit a ticket with CWU Information Services (IS). IS will review requests and offer suggestions as available. (Select "Request Service" then indicate you are requesting a long-term laptop.) The CWU Multimodal Education Center also offers a diverse lineup of multimedia equipment.
Staff and faculty laptops are available for 7-day checkout. Users are responsible for all costs associated with the loss, theft, or damage to the laptop and accessories. Please do not leave laptops unattended or loan them to another person. Before returning the laptop to the libraries, take care to log out of personal accounts, clear browser history, and delete all personal files for your privacy.
Additional Materials for Checkout
In addition to books, media, and student laptops, the libraries lends a variety of other materials, including:
- Computer mice
- Digital voice recorders
- Dry erase markers
- Flash drives
- Light therapy boxes
- Universal laptop charger
- Mini dry erase boards
- Promethean board kits
- Smart board kits
- Staff/faculty laptops
- USB drives
- Trackball mouse
- Large print keyboard
- LED magnifier